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Coach Resource

Stone Studio

Coaches Resource Page

We are excited to have you as part of the Team Summit Coaching Staff and look forward to a successful season!

Please read the following carefully. Each section below contains an action item to complete to be eligible to start coaching. You are going to want to save this email for future reference.

Contact

24/25 PT Presentation

Requirments

  • Fit 4 Work

    All Team Summit Staff are required to complete an annual fitness and health assessment. This will include a hands-on injury assessment and basic fitness components that will take approximately 10 minutes. This must be completed by all staff prior to the start of employment. VSO Athletic Trainers will conduct these free of charge.

    Full Time Employee Appointment

  • US Ski and Snowboard Membership

    All staff must join US Ski and Snowboard, complete a background check, Safesport Training, and Introductory Avalanche Training. Full-Time Coaches need a Coach Membership, and Part-Time Coaches need a Volunteer Membership. Membership costs will be reimbursed. US Ski and Snowboard will email you access to all required trainings—use only their links. Coaches born 2006-2008 must select “Alpine Junior Coach Membership” or email membership@usskiandsnowboard.org to upgrade for $10 (reimbursable). No Avalanche or Coaching Fundamentals are needed for coaches under 15. Complete by October 15th for Early-Bird Pricing.

Certifications

  • CPR and First Aid Certification

    Current First Aid and CPR certifications are required for all coaches. Certificates are valid for a two-year period. Those that need a new certification or to update a previous certification may do so online: cpr.io. Once you have completed the training and passed the test you will need to send to KJ@teamsummit.org. Any costs will be reimbursed.

  • Concussion Safety Training

    Colorado law requires that all youth sports coaches receive concussion safety training annually. Certification is free and the online course is accessed here: https://www.cdc.gov/headsup/youthsports/training/index.html. Once you have successfully completed the course you will receive a certificate that you can email to:  KJ@teamsummit.org

Additional Info

  • CPR and First Aid Certification

    Current First Aid and CPR certifications are required for all coaches. Certificates are valid for a two-year period. Those that need a new certification or to update a previous certification may do so online: cpr.io. Once you have completed the training and passed the test you will need to send to KJ@teamsummit.org. Any costs will be reimbursed.

  • Concussion Safety Training

    Colorado law requires that all youth sports coaches receive concussion safety training annually. Certification is free and the online course is accessed here: https://www.cdc.gov/headsup/youthsports/training/index.html. Once you have successfully completed the course you will receive a certificate that you can email to:  KJ@teamsummit.org

  • Team Summit Email Account

    Team Summit provides each coach with a Gmail address for official communications. Ensure you can log in, check your email daily, and set up notifications as needed. If you encounter login issues, request a password reset from KJ Buzek at KJ@teamsummit.org; note that these invitations and resets expire in 24 hours. Avoid replying from personal email accounts if you forward Team Summit emails, as this violates SafeSport’s Code of Conduct. Please set up your email signature as follows:

    [First and Last Name]
    Team Summit Colorado
    [Title from your offer letter]
    teamsummit.org

    Mailing Address:
    0800 Copper Road, #3307
    Copper Mountain, CO 80443

    UPS/FEDEX Address:
    760 Copper Rd #D102
    Copper, CO 80443

    Phone: 970 968 3080
    Cell: [Optional]

    “[An athletic and inspirational quote is optional here]” [Quote’s Author]

  • Expense Reimbursements

    For any expenses incurred when obtaining certifications or for competition travel in the future, please complete the  2024 Expense Reimbursement Template and submit it to your head coach or director for approval. Once your head coach or director approves your request then THEY will forward the approved Expense Reimbursement form to your direct supervisor.

    **** The Expense Reimbursement Form is a Google sheet which means it saves everything you type, so please “make a copy” BEFORE filling it out so that you aren’t filling your information in on the blank template********

    Instructions for submitting reimbursement requests: 

    1. Click  here to access the Expense Reimbursement form:
      2024 Expense Reimbursement Template
    2. ENSURE YOU ARE LOGGED IN UNDER YOUR TEAMSUMMIT.ORG EMAIL ADDRESS
    3.  Go to File/Make a Copy and rename the document with your name and the date
    4.  Fill out the form
    5.  Once complete, go to File/Download/to PDF or Print to PDF.
    6.  Email your head coach or director for approval and attach the Expense Reimbursement form PDF and also attach jpegs or pdfs of receipts if applicable
    7.  If your head coach or director approves your reimbursement request then they will forward your email (with attachments) to your direct supervisor with a message that says “APPROVED”.

    Please note, that neither our Membership Manager, Executive Director, Business Director, or Employment Engagement Coordinator cannot Approve these requests. 

  • Employment Verification

    If you are new with Team Summit this year, make an appointment to go to the office with your Passport OR Driver’s License and Social Security card (or any documents listed as acceptable I-9 documents here: https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents ).  Our Office representative will review and photocopy your documentation. Please call 970-968-3080 or email kj@teamsummit.org for an appointment. The office address is  760 Copper Rd #D102 (in Snowbridge Square across from the liquor store), Copper Mountain.

    Acceptable I-9 Documents

  • Payroll

    Gusto is Team Summit’s Payroll system. Please log in to Gusto and make sure your information is up to date including your personal email, Social Security number, salary, address and direct deposit information. Your user id is your personal email address. Every employee is paid via direct deposit. If that is not possible, please contact KJ@teamsummit.org.

  • Health Insurance – ICHRA – Full-Time Coaches Only

    Seasonal and year-round full-time employees should have received a Welcome Email from Take Command Health, which manages our new Individual Coverage Health Reimbursement Arrangement (ICHRA). To participate, you must have a qualifying individual health insurance policy; being a dependent on another’s plan disqualifies you. You can get individual health insurance from Peak Health Alliance, the Colorado Health Insurance Marketplace (Connect for Health Colorado), or private insurers. Take Command Health’s portal, detailed in the Welcome Email, helps with insurance shopping. We transitioned to this model on 10/1/20 to let seasonal employees retain their summer plans year-round. Review the Take Command Health email for ICHRA details and reimbursement steps. If you need another copy of the Welcome Email, contact KJ at kj@teamsummit.org. To opt out of participation, log in to www.takecommandhealth.com.

  • AllState Accident Policy

    This policy is part of your benefits package from Team Summit as a coach. It covers expenses from injuries that happen outside of work and supplements your regular health insurance policy to help cover gaps in medical costs. Team Summit pays the premium while you are employed but you must complete and submit an enrollment form to KJ@teamsummit.org. You will have the option to take over the premium yourself and continue the coverage in the off-season if you like. The enrollment may be requested from KJ by visiting the office or emailing kj@teamsummit.org. Please complete the form and email to kj@teamsummit.org or drop it in the office mailbox ( 760 Copper Rd, #D102).

  • Reporting Coach Injuries

    If you are injured at work:

    • Notify your supervisor ( to supervise your athletes )
    • Supervisors only – please fill out this  Coach Injury & Investigation Form if one of your employees is injured while working for Team Summit. 
    • Supervisors must complete the Investigation form in collaboration with the injured employee.  This should be a learning experience for both parties.
    • For life or limb-threatening injuries, dial 911.   Seek first aid immediately and call ski patrol for on-mountain injuries.
       —OR—
    • Visit one of the other approved providers on the Worker’s Comp Provider List
    • Call KJ (Employment Engagement Coordinator) to report the injury to Pinnacol Assurance. Call office during business hours (970) 968-3080 or cell phone on weekends (720) 548-7024.
    • You can see any doctor you wish for treatment AFTER the initial visit with a designated provider.
    • You will be assigned a claims specialist from Pinnacol to guide you.
    • Please follow all appt schedules
  • Ski Passes

    Team Summit will provide the necessary ski passes for coaches to conduct Team Summit training once waivers are signed and required documentation is submitted to the Employee Engagement Coordinator.

  • Jackets

    TBD

  • Radios

    Please email Phil K at events@teamsummit.org to schedule a radio pick-up.

  • Staff Handbook

    Additional Team Summit policies are outlined in the Staff Handbook, which you must review and acknowledge by agreeing to follow all policies and procedures. The Handbook and acknowledgment form are available in your Gusto Profile. If you need help or clarification, contact KJ Buzek, Employee Engagement Coordinator, at kj@teamsummit.org or 970-968-3080. Thank you for supporting Team Summit!