TUITION
The 2024/2025 Winter Season tuition is in Demosphere. If you have not registered yet, please go to the Registration link. If you have already registered for a program (thank you!)

VOLUNTEER SERVICE FEE (VSF)
The Volunteer Service Fee (VSF) is a work deposit charged to each family (not athlete) in the program. Intro and Development programs incur a $300 VSF; all other programs incur a $400 VSF. The goal of the VSF is to promote volunteerism for fundraising events, races, and special projects. Volunteer service helps keep our costs down while creating community amongst members, directly benefiting each member of Team Summit Colorado. This fee is automatically added to your account upon program registration. There are many opportunities to volunteer for TSC during the season in return for a VSF refund.

DISCOUNTS
Referrals:  When you refer a new family to Team Summit Colorado and they enter your name during the registration process, you will receive a $200 credit in your Demosphere account.

Siblings: For registered siblings, the discounts are as follows (please send membership@teamsummit.org an email when registering more than 2 athletes so the discounts can be applied):

• 3rd athlete in family – 10% discount off the lowest tuition
• 4th athlete in family – 15% discount off the 2nd lowest tuition
• 5th athlete in family – 20% discount off the 3rd lowest tuition

Ski Passes/Woodward: Woodward, Copper Mountain, Arapahoe Basin and Vail Resorts offer discounted season passes for Team Summit athletes. This does not extend to non-registered siblings or parents. The discounted passes are available in November. If you choose to purchase your athlete’s pass on your own (without a discount) prior to November, the resorts will refund you the difference once the  Team Summit discounted passes are released. These passes are purchased directly from the resort pass offices. For Copper Mountain Pass Discounts an individual Code will be assigned to each athlete that is presented to Guest Services. For Vail Resorts and Arapahoe Basin Pass Discounts, a signed letter by the Team Summit Executive Director will be provided to each athlete for presentation at the pass office for the discounted pass.

DEPOSITS
All of our 2024/2025 Winter Season programs and camps require a deposit when registering equivalent to the family VSF.

INSTALLMENT PLANS
Team Summit offers payment plan options through Demosphere.  The earlier you register, the lower your monthly payments. Monthly payments are charged on the 15th of each month with the final payment due on October 15th. All winter program tuition balances must be paid by October 15th.

FULL PAYMENT OF BALANCES DUE
Athlete Tuition must be paid in full by October 15th.  Payment plans may be initiated that will allow the athlete to continue to train with the following requirements: 

• Payments must be timely made and the payment plan must be current. 
• Any athletes participating in dryland or other offseason training will need to register with a non-refundable deposit of $500 that will be applied to the program tuition. This excludes the participation in separately invoiced camps, competitions or programs.
• Credit card information will be stored in a secure third-party payment system that will automatically access each monthly payment and transaction fee. Athlete Tuition must be paid in full by October 15th.  Payment plans may be initiated that will allow the athlete to continue to train with the following requirements: 
• Payment plans will incur a $50 per month transaction fee for any payment plans that extend beyond October 15th.

FAILURE TO TIMELY PAY:
Past due balances exceeding 15 calendar days will be assessed a monthly 1% late Fee.

Failure to meet any of the above requirements will result in an immediate “financial red-card” for the athlete, which will result in their inability to participate in training, competition or any other interaction with Team Summit and/or suspension of their discounted pass privileges. An exception to the “financial red-card” may be made by the Executive Director with the approval of the Executive Committee in very rare and extraordinary circumstances.

Notwithstanding any other language in this Payment Policy to the contrary, the athlete’s parents will still be responsible for any outstanding balance due to Team Summit in addition to any applicable late payment penalties, interest, and collection expenses, including but not limited to attorney fees, collection agencies, etc.

REGISTRATION SERVICE FEE
Team Summit charges a 2.0% credit card convenience fee on all credit card transactions. This charge does not apply to transactions using debit cards or Echecks. This is an additional fee to help offset costs associated with the registration platform and administration of payments.

COMPETITION BILLING
Directors are responsible to instruct their coaches and families prior to the season of the following procedures, along with providing the coaches with the necessary documents to properly complete their responsibilities. The Business Manager will provide the necessary documents and procedural outline to the directors prior to the season. Directors will be asked to review and maintain a list of their programs’ competitions weekly via a provided Competition Tracking sheet. This will allow the administrative staff to plan and assist the directors in submitting complete material according to the procedural timeline.

Athletes that compete in programs whereby Competition Expenses are not included in their tuition shall be responsible for their allocable share of these expenses. The Directors shall at the beginning of the season provide program athletes and the Business Manager a list of all competitions that are included as part of the program tuition. This means any competition not on the list is subject to the Competition Expense policy.

In most cases, athletes will be responsible for their own meals, lift tickets and competition entry fees. Athlete lift tickets and competition entry fees will be paid in accordance with the published procedures and deadlines for the specific events.

Competition Expenses consist of; coaches travel expenses, (i.e. mileage, per diems for food, airfare, etc.), local team travel (i.e. rental vehicles, fuel, public transportation etc), if applicable, team meals or food paid by Team Summit, other expense for athletes paid by Team Summit and a 5% Administrative Processing Fee.

The Competition Expenses will be summarized 7 days prior to the competition for the families review. Those athletes wishing to participate must register and provide Team Summit with valid credit card information that will be stored in a secure third-party payment system. Those athletes registered for the competition will be invoiced for their applicable share of the competition expenses. The detailed final invoice will be provided to the family within 5 days of the completion of the competition. Unless there is an objection from the family, payment must be submitted within 5 days of the final invoice.

There will be no refunds for failing to participate but substitutions of other Team Summit qualifying athletes may be allowed.

CAMPS
Athletes choosing to participate in camps must have fully paid the fee by the specified due date.

REFUND POLICY
Tuition refunds are only issued for season-ending injuries/medical conditions. A written note from a physician detailing the injury or medical reason for abstaining from training or competition is required to receive a refund. Athletes injured while violating Team Summit Colorado’s Code of Conduct Policy will not be offered a refund. When a refund is given for any reason, service fees are not refunded.
Refund of Program Fees and VSF Requirements will be prorated depending on when the injury occurred during the winter program as follows: 

Intro Programs (Intro to TS, Nordic Prep, FreeSki Devo, Nordic Devo, Ski Race Devo, Ski Race Comp & Snowboard Devo): 

• Prior to December 31st: 75% refunded 
• Prior to January 31st: 50% refunded 
• Prior to February 28th: 25% refunded 
• After March 1st: 0% refunded 

Part-Time Comp Programs: 

• Prior to November 30th: 75% refunded 
• Prior to December 31st: 60% refunded 
• Prior to January 31st: 40% refunded 
• Prior to February 28th: 20% refunded 
• After March 1st: 0% refunded 

Academy Programs: 

• Prior to September 30th: 90% refunded 
• Prior to October 31st: 80% refunded 
• Prior to November 30th: 70% refunded 
• Prior to December 31st: 60% refunded 
• Prior to January 31st: 40% refunded 
• Prior to February 28th: 20% refunded 
• After March 1st: 0% refunded 

Season Passes purchased through Team Summit Colorado discount programs will have privileges suspended at the time of refund for a season ending injury. 

Team Summit will not issue refunds for: suspension, expulsion, lack of interest, dissatisfaction with programming or staff, any other programming or staffing circumstances, academic ineligibility, transportation issues, relocation, poor performance at competition, and/or conflicts with other sports schedules. 

Payment of Refund:

• Refunds will be first applied to outstanding accounts receivables. 
• VSF refunds will not be paid unless prorated VSF requirement has been satisfied. 
• Refunds may be applied to summer camps or the following year tuition, if desired. 
• When a refund is given for any reason, service fees are not refunded.